Qavyo deducts ingredients automatically every time an item is sold on the POS. Open Ingredients from the sidebar.

1. Add ingredients

  1. Ingredients → Ingredients → Add ingredient.
  2. Name, unit (kg / g / litre / piece), current stock on hand, reorder level, cost per unit.
  3. Save. Repeat for every raw material you use.

Qavyo alerts you in Ingredients → Low Stock Alerts when a stock level drops below the reorder level you set.

2. Write recipes

A recipe links a menu item to its ingredients. Every sale deducts the recipe quantities from stock and lets Qavyo calculate food cost per dish.

  1. Menu → Menu Items → open an item → Recipe → Add ingredient.
  2. Choose the ingredient, enter the quantity per portion (e.g. 0.2 kg chicken per burger).
  3. Repeat for every ingredient in the dish → Save.
Qavyo ingredient stock levels
Stock levels update automatically after every sale — no manual counting needed.

3. Restock alerts and planner

  • Ingredients → Low Stock Alerts — items below reorder level.
  • Ingredients → Restock Planner — suggested order quantities based on recent usage.

4. Add suppliers

  1. Procurement → Suppliers → Add supplier — name, phone, email, payment terms → Save.

5. Raise purchase orders

  1. Procurement → Purchase Orders → New purchase order.
  2. Choose supplier, add ingredients and quantities.
  3. Send to supplier (emails the PO) or Save for internal use.
  4. When delivery arrives: open the PO → Receive → enter actual quantities. Qavyo adds them to stock.
Qavyo purchase orders list
All purchase orders in one place — pending, received or partially delivered.

For non-ingredient costs (rent, utilities), go to Expenses in the sidebar. See stock and food cost for full details.

What's next

Go to Loyalty and promotions to reward your regulars.